Fast Growth Startups: Collaboration and Productivity Culture Interview with Aptus.AI

Aptus.AI, maker of RegTech SaaS Daitomic, uses Flowtrace to optimize collaboration, productivity and culture. Read on to learn the benefits!

I had the pleasure of interviewing Dr. Lorenzo De Mattei, Co-Founder at Aptus.AI. They are one of our first clients, and they are heavy users of our platform. I have seen first hand the transformation and the drive they have to create better culture for their company. I'm excited to share their story covering the period of past 2 years I have known them!


What does collaboration and productivity mean to you at Aptus.AI?

Collaboration and productivity at our company mean working together effectively and efficiently to achieve common goals. As we write in our manifesto, we strive to create an environment where all team members feel heard, respected, and empowered to contribute their unique skills and perspectives. By fostering open communication and a culture of transparency, we aim to minimize silos and encourage cross-functional collaboration. Additionally, we use tools like Flowtrace to optimize our meetings and processes, and to ensure that everyone is aligned on priorities and can work together to make progress.

What was the company culture before, and since you started using Flowtrace?

When we founded our business, our company culture was focused on innovation and agility. We were a small team with a startup mentality, and we were all working hard to build something new and exciting. However, as we grew and our team expanded, we began to experience some of the common challenges that come with scaling a business. We found that communication and alignment were becoming more difficult, and that our meetings were becoming less effective.

After implementing Flowtrace, we have seen a significant improvement in our company culture, collaboration and productivity. The tool helped us to create a shared understanding of our priorities and goals, and to align our work more effectively. It also helped us to improve the quality and effectiveness of our meetings, by providing structure, agenda and follow-up actions. This has led to a more cohesive and productive team, with a better sense of shared purpose.

How do you make sure your decision making is taking into account your employees?

We are employee-centric and we make sure that our decision making takes into account the perspectives and needs of our employees. We believe that our employees are our greatest asset and that their well-being and satisfaction is essential to the success of our business.

One way we ensure that our decision making is taking into account our employees is through regular communication and feedback. We have an open-door policy and encourage our employees to share their thoughts, ideas, and concerns. We also use weekly surveys through Flowtrace, to gain an understanding of how our employees are feeling and to identify areas of improvement.

You use weekly surveys through Flowtrace. What is great about Flowtrace's surveys?

Flowtrace's survey feature allows us to quickly and easily gather feedback from our employees on a weekly basis. The platform is user-friendly and customizable, which allows us to tailor the survey questions to our specific needs. Additionally, Flowtrace's survey feature allows us to segment the responses by team, role, or any other criteria we choose, which enables us to get a more detailed understanding of how different groups within our company are feeling.

One of the key advantages of Flowtrace's survey feature is that it allows us to track trends over time. We can see how our employee's perceptions and engagement are changing over the weeks and months, which helps us to identify patterns and to take action when needed.

How do you ensure your teams stay productive, and effective?

We use a combination of strategies to ensure our teams stay productive and efficient. One of the key strategies is to encourage "deep work" time, which is dedicated time for focused and undistracted work on a specific task or project. This allows team members to make significant progress on important tasks and to achieve a sense of accomplishment.

We also place a strong emphasis on meeting efficiency. Meetings are an important part of our work, but they can also be a major source of distraction and lost productivity. We use Flowtrace to optimize our meetings by providing structure, agenda, follow-up actions and by tracking attendance and participation. This helps us to ensure that our meetings are productive, and that they are aligned with our goals and priorities.

We also use Flowtrace metrics to manage our company culture. By measuring employee engagement, productivity, and team alignment, we can identify areas where we need to make improvements. We use this data to make adjustments to our processes, workflows, and culture in order to create a more positive and productive work environment.

Do you want to share our readers tips on how to manage their culture, keep staff engaged, and make sure your business is success?

As a fast-growing startup, it can be challenging to manage culture, keep staff engaged, and ensure business success. However, here are some key strategies that have worked well for us:

  1. Communicate clearly and transparently: Make sure that everyone in your organization understands the company's mission, values, and goals. Communicate regularly and honestly with your team, and make sure that everyone feels heard and respected.

  2. Encourage collaboration and teamwork: Foster an environment where people feel comfortable sharing ideas, and where different departments and teams can work together effectively. Encourage cross-functional collaboration and teamwork, and celebrate successes together.

  3. Prioritize employee well-being: Make sure that your team members feel valued and supported. Create a positive work environment that prioritizes employee well-being and encourages work-life balance.

  4. Measure employee engagement: Use surveys, metrics, and other tools to track employee engagement and satisfaction. Use this data to identify areas where you need to make improvements, and take action to address any issues that are identified.

  5. Be proactive and adaptable: As a fast-growing startup, things can change quickly. Be prepared to be proactive and adaptable, and be willing to make changes as needed to keep your team engaged and your business on track.

  6. Use tools like Flowtrace: Tools like Flowtrace can help you to optimize your meetings, workflows, and communication. It also allows you to keep track of progress, to align your team efforts towards a common goal and to foster a culture of transparency and accountability.

Ultimately, the key to success as a fast-growing startup is to create a positive and productive work environment where everyone feels valued, engaged, and aligned with the company's mission and goals. 

About Flowtrace

Flowtrace helps fast fast growing startups to measure, and improve team collaboration, productivity, and meeting culture through deep analytics and AI-recommendations. Check out our website, or plans on how we can help you to create a collaborative team and the foundation for your startup culture:


About Daitomic

Daitomic is a RegTech SaaS solution that integrates cutting-edge AI technologies with a homogeneous legal standard, thus making Italian and European banking regulations machine readable. This SaaS platform is automatically updated in real-time on regulatory changes, also offering streamlined impact analysis and regulatory trends recognition. These features help compliance specialists save time for strategic and value-added activities, allowing them to make faster and more accurate decisions and also to anticipate business opportunities. Now Daitomic is bridging the gap between humans and financial regulations, but soon it will revolutionize the way people and machines interact with any law.

About Aptus.AI

Aptus.AI optimizes compliance to transform it into a competitive advantage, by making law digitally accessible. The Italian startup has developed a proprietary AI technology that creates a machine readable version of legal documents, by integrating cutting-edge AI techniques with an homogeneous legal standard. This innovative electronic and standard format offers both an interactive access to legal data and an AI-powered automated analysis on regulations, thus providing humans with accurate and augmented information in a reasonable time.


Similar posts